What types of sponsorship does IEEE offer?

Conferences can have financial or technical sponsors.

Financial sponsors have financial responsibility for the conference, including bank accounts, contracts, deficits, surplus, and other financial obligations.

Technical sponsors do not have financial responsibility. They actively participate in the conference technical-program committee, but accept no financial or legal liability for the conference.

Depending on whether the IEEE organization has financial or technical sponsorship, you can have:

Sole sponsorship
Co-sponsorship
Technical co-sponsorship

Sole Sponsorship

In a sole sponsorship, one IEEE OU has complete responsibility for the financial, technical, publicity, and administrative running of the conference. In a sole sponsorship, the rights to the conference name, slogan, copyright for publications, and/or logo are owned by IEEE.

The sole sponsor:

• Approves the conference
• Receives the entire portion of the surplus, or is liable for the deficit resulting from a conference
• Is responsible for assuring the timely resolution of any legal issues
• Is responsible for issuing any loans that the conference might need, and assuring subsequent repayment
• Is responsible for oversight of the scope of the conference and managing the technical program
• Requires specific approvals from IEEE

Co-Sponsorship

In a co-sponsorship, an IEEE organizational unit shares significant responsibility for the financial, technical, publicity, and administrative running of the conference. All sponsors agree to the terms of sponsorship and conference details through the Memorandum of Understanding (MOU).

The IEEE co-sponsor:

• 
  Approves the conference
• Receives a portion of the surplus, or is liable for a portion of the deficit resulting from a conference
• Is responsible for assuring the timely resolution of any legal issues
• Is responsible for issuing any loans that the conference might need, and assuring subsequent repayment
• Is responsible for oversight of the scope of the conference and managing the technical program
• Requires specific approvals from IEEE
• Can use the IEEE logo in all conference publications and announcements

Technical Co-Sponsorship

An IEEE organizational unit has direct and substantial involvement in the development, organization, and running of the technical program, but no financial involvement in the conference. The relationship between sponsoring organizations shall be explicitly defined in terms of an MOU.

The IEEE technical co-sponsor:

• Is responsible for defining the scope of the conference and managing the technical program, including oversight of the program development and review process and participating in peer reviews
• Requires specific approvals as indicated in IEEE Policy 10.1.4.

Technical Co-Sponsorship Fees (TCS Fees)

• Technical Co-Sponsorship fees apply to technically co-sponsored conferences in which IEEE has no (0%) financial interest.
• IEEE Organizational Units (OUs) that technically co‐sponsor the conference can have the OU, the conference, or a combination of both pay the TCS fees.
• This fee is $1450 plus $22 per paper submitted to Xplore®. If multiple IEEE OUs technically co‐sponsor the same conference, the cost will be divided equally among the OUs.
• Technical co-sponsorship fees recover IEEE’s costs to provide organizational support to process conference content.
• If IEEE chooses not to publish content due to quality or scope issues, these fees are not refunded since IEEE still incurs these costs.
• Please note that TCS fees are not publishing fees and do not guarantee publication in IEEE Xplore®.

Non-Sponsor Support

Organizations can support an IEEE conference in ways other than sponsorships, including as:

• Partners
• Contributors
• Patrons
• Supporters
• Publicity
• Keynotes
• Exhibitors

This support can take the form of direct grants, paid advertising in the event program, services provided in exchange for brand exposure, underwriting a specific activity (breaks, lunch, etc.), and providing attendee gifts, among other ways. Get creative and get more engagement.

These supporters should be noted separately on the conference materials and website to distinguish them from financial and technical sponsors.